Services - Document Management
Document Management for Construction Projects
Information technology can be a bottleneck on construction projects. Computerized systems, intended to help, cause confusion and delay. In short, your good engineering is overwhelmed by clerical overhead.
Computerized document management has evolved to replace the traditional paper documentation archive, which was previously present in all construction projects. Unfortunately, the reality has not yet lived up to the promise. Engineering staff are often forced to assume duties for which they are ill prepared. They have neither the time and or detailed computer skills required to efficiently create and maintain an electronic construction document archives.
SoftXS can help. We understand construction documentation and we understand computerized document management. We can work with your engineering staff, help you define the high level objectives, and perform the detailed work necessary to meet your goals. We design procedures and can train clerical staff, to ensure that your project library remains well-organized.
Document Organization
Do you have a file server filled with documentation, but you and your staff are unable find anything? Have you completed a project and now want a reference library as a resource for future projects? Has a supplier or vendor delivered hundred (or thousands) of drawing files without any instructions about their meaning or organization?
Document organization solves the problem:
- Design storage structures that match you documentation's structure
- Create accurate master document lists
- Fix inconsistent file naming
- Create order out of chaos
- Build web-accessible well-organized documentation libraries
Document Integration
Document integration takes batches of disorganized construction documentation and merges them with an existing project archive:
- Apply an existing organizational structure to a new set of documents
- Apply engineering classification to document archives
- Extracted from drawing numbering
- Extracted from drawing and document lists
- Extracted from the documents themselves
- Import of new categories of documentation into a documentation archive. For example:
- Adding as-built drawings
- Merging inspection documentation with design documentation
- Merging correspondence with design documentation
- Linking supporting documents with risks items, claims or site instructions
Document Migration
Document migration is simply the moving of documentation sets from one computer (or DVD) to another. Frequently this task is combined with documentation organization and integration. The task can include analysis of the source documentation to identify missing items or apply engineering classification.
The end-goal is complete and well-organized documentation.